Job Description for
Administrative Assistant-Front-Desk Receptionist
Listing updated on November 15.
Overview:
We are seeking a dedicated Administrative Assistant-Front Desk Receptionist to join our team. The ideal candidate will be responsible for providing exceptional service and administrative support in a church office setting.
Overall Responsibilities:
- Telephone and Office Reception: – Welcome callers, visitors, parishioners, and staff with congenial and helpful attitude; – Direct calls and messages to the appropriate staff or volunteers; – Keep relevant staff informed about the progress of office projects and tasks within their areas of responsibility.
- Event Coordination: – Create and track RSVPs for church events as needed; – Act as point of contact for events between staff, volunteers, and outside contacts.; – Schedule weekly volunteers; – Write and distribute emails, letters, and forms.
- Database Management: – Ensure the computer membership database records are accurate and up-to-date, including information on new members, transfers, baptisms, funerals, etc.; – Record & track weekly service attendance.
- Office and Environment Maintenance: – Maintain a neat office environment; – Keep church entrance spaces organized with up-to-date publications and other relevant information.
- Additional Responsibilities: – Perform other duties as assigned; – Assist with general office tasks to support the team; – Assist in preparing annual reports.
Requirements:
- Previous office experience is preferred.
- Proficiency in using Microsoft Office (Word, PowerPoint, and Excel) or similar software.
- Familiarity with handling multi-line phone systems.
- Strong communication and interpersonal skills.
- Ability to prioritize tasks and work efficiently in a busy environment.
- Understanding of basic office procedures.
- A valid driver’s license is required.
- Ability to treat others with kindness, and compassion, and be discrete about their needs regardless of their position in life.
- Ability to keep records, spreadsheets, and files organized.
- References required.
- Able to maintain confidentiality regarding matters of the Church, office, and other matters of a sensitive nature.
Position Type: Part-Time, 20 hours/week
Pay Range: $19.00 – $23.50 per hour depending on education and/or experience
Work Schedule: Monday – Thursday, 9 am – 3 pm
Work Location: Fully in-person position at the St. Francis Office, 2200 Via Rosa, Palos Verdes Estates, CA 90274
St. Francis Church is an equal opportunity employer to all, regardless of age (40 and over), ancestry, association with a member of a protected class, bereavement leave, cannabis use, color, disability (physical, intellectual/developmental, or mental health/psychiatric.), Family Care and Medical Leave (CFRA) related to serious health condition of employee or family member, child bonding, or military exigencies, gender identity or expression, genetic information or characteristic, marital status, medical condition (cancer or genetic characteristic), military and veteran status, national origin (includes language restrictions), participation in an EEO protected activity, pregnancy, childbirth, breastfeeding, or related medical conditions, Pregnancy
Disability Leave (PDL), race (includes hairstyle and hair texture), religious creed (includes dress and grooming practices), reproductive health decision-making, reproductive loss leave, sex/gender, and sexual orientation. Joining our St. Francis Episcopal Church team as our Administrative Assistant-Front-Desk Receptionist offers the opportunity to work in a church environment, contribute to teamwork with results, and grow professionally. If you meet the requirements, enjoy doing the overall responsibilities, and are passionate about delivering excellent service, we invite you to apply. Please submit your cover letter, resume, and references to elaine.mistele@stfrancispalosverdes.org by July 9, 2024.